ALPINE UNION SCHOOL DISTRICT
Accounting Technician
Position Description
2130.9
PRIMARY FUNCTION
Under the direction of the Chief Business Officer (CBO), the Accounting Technician (AT) performs complex accounting and bookkeeping work, including auditing, calculating, posting, invoicing, related financial record-keeping, updating and reconciling a variety of financial data; and generating periodic reports in accordance with established financial practices.
DISTINGUISHING CHARACTERISTICS
The Accounting Technician provides support to the CBO in daily Business Services operations. The AT works independently and performs technical accounting duties in the review, evaluation and adjustment of accounts such as: Accounts Payable, Accounts Receivable, Purchasing, Maintenance and Operations, and Transportation. The AT works under general supervision and performs a variety of accounting duties.
ESSENTIAL DUTIES, RESPONSIBILITIES AND FUNCTIONS
Monitor and analyze budget expenditures to ensure that expenditures are equal to budget allocations and comply with California school accounting procedures.
Assist the CBO with projected budgets and prepare spreadsheets and reports for assigned programs; prepare and monitor budget revisions; code budget accounts.
Assist CBO with closure of current year financials; balance and review budgets and expenditures; create accounts receivable, accounts payable, adjust budgets and budget entries, and conduct related year-end activities.
Prepare various correcting journal vouchers and auditor transfers.
Direct accounting activities for assigned major programs such as Food Services; prepare monthly financial statements assuring proper financial controls and practices. Process Free and Reduced Lunch Program applications and verify eligibility. Post online payments.
Prepare federal reimbursem*nt claim including back up data and reports.
Prepare and maintain a variety of difficult and complex financial and accounting records, ledgers and reports; maintain a variety of files.
Prepare, process, maintain and monitor departmental and site purchase orders and requisitions; assign account codes to requisitions; set up new accounts as needed.
Provide for the proper processing of accounts payable invoices; code and prepare commercial warrants for payment for all funds; monitor timeline for applicable discounts; post activity to computer.
Assure contracts are processed according to established procedures; create files for vendors and maintain original contracts; prepare requisitions for contracts initiated at the District level.
Prepare Use Tax returns and maintain vendor records including W-9 taxpayer identification records and 1099’s.
Maintain fixed asset inventory for all school sites including all additions and deletions of equipment.
Track E-rate credits for accounts payable.
Compile and prepare data for PL874 grant application.
Perform bookkeeping for associated student body accounts for all school sites.
Provide for the proper collection and accountability of monies received including developer fees. Prepare deposits for County Treasury, cash clearing, revolving cash, and food services. Post activity to computer. Reconcile bank accounts monthly.
Review, verify, and provide appropriate account numbers on timesheets submitted with payroll personnel.
Assists auditors for the purpose of providing requested supporting documentation required for the annual independent audit.
Prepare written materials and electronic financial information for the purpose of documenting activities, providing reference, conveying information, collective bargaining, and complying with established financial, legal and/or administrative requirements.
Answer questions and provide a variety of information and assistance to District and other personnel regarding budgets, accounts and related information to provide technical expertise and directions regarding accounting issues and discrepancies.
Participate in staff meetings, in-service training, workshops, etc. as required for the purpose of conveying and/or gathering information required to perform job functions.
Update website with publications forms and Business Services updates.
Other duties as assigned.
KNOWLEDGE
Fundamental accounting and bookkeeping principles and procedures.
Applicable laws, codes, regulations, policies and procedures.
Operation of a computer and software applications including Microsoft Excel, Word, and financial software including QuickBooks.
Modern office procedures and methods.
Oral and written communication skills including correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
ABILITY TO
Communicate effectively both orally and in writing.
Interpret, apply and explain rules, regulations, policies and procedures.
Plan and organize work.
Flexibility is required to work with others in a variety of circ*mstances. Ability is also required to work with a wide diversity of individuals and to establish and maintain cooperative and effective working relationship with others.
Add, subtract, multiply and divide quickly and accurately.
Maintain accurate financial and statistical records.
Analyze financial data and prepare reports, forecasts and recommendations.
Meet schedules and time lines.
Operate standard office equipment including a computer and assigned software.
Problem solving with data may require independent interpretation.
Read, apply and explain rules, regulations, policies and procedures.
EDUCATION AND EXPERIENCE
High school diploma or equivalent. Any combination of training, experience and/or education equivalent to five years of recent bookkeeping, accounting or financial experience. The recent completion of twelve units of college-level accounting training may be substituted for one year of the experience requirement.
WORKING CONDITIONS/PHYSICAL DEMANDS
ENVIRONMENT
Office environment
PHYSICAL DEMANDS
Hearing and speaking to exchange information in person or on the telephone.
Dexterity of hands and fingers to operate a computer keyboard and other office equipment.
Seeing to read, prepare and assure the accuracy of a variety of materials.
Hearing and speaking to exchange information.
Sitting for extended periods of time.
Kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally to retrieve and store files and materials.
Pushing, pulling, lifting light objects, and carrying supplies and materials.
LICENSES, CERTIFICATIONS AND OTHER REQUIREMENTS
District pre-employment test
Post-offer physical examination and drug screen
Fingerprint clearance from the Department of Justice
Current X-ray or tuberculin skin test before employment and every four years thereafter
Valid California Driver’s License
